ELIZABETH ARDEN (SOUTH AFRICA) (PTY) LTD

Promotion of Access to Information Act, Act 2 of 2000 (The Act)

Section 51 Manual of ELIZABETH ARDEN (SOUTH AFRICA) (PTY) LTD
(Registration number: 2000/025864/07)

1. Contact particulars
   Postal address:

   P O Box 8
   PAROW
   CAPE TOWN 7499

   Physical address:

   Plattekloof House
   Tygerberg Park
   163 Uys Krige Drive
   PLATTEKLOOF
   CAPE TOWN 7500

   Telephone number:

   021 936 5900

   Fax number:

   N/A

   E-mail address:

   consumer.za@elizabetharden.com

   Website:

   http://www.elizabetharden.co.za
2. Introduction
   The distribution and sale of cosmetic products, fragrances and related products.
3. Guide in terms of section 10 of The Act
   Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission, tel (011) 484-8300, fax (011) 484-7149.
4. Facilitation of a request for access to information
   Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request, are available from ELIZABETH ARDEN (SOUTH AFRICA) (PTY) LTD.
5. Information available in terms of other legislation
   Information is available in terms of certain provisions of the following legislation:
   
   1. Basic Conditions of Employment Act 75 of 1997
   2. Companies Act 61 of 1973
   3. Credit Agreements Act 75 of 1980
   4. Currency and Exchanges Act 9 of 1933
   5. Customs and Excise Act 91 of 1964
   6. Electronic Communications and Transactions Act 25 of 2002
   7. Employment Equity Act 55 of 1998
   8. Financial Intelligence Centre Act 38 of 2001
   9. Income Tax Act 58 of 1962
   10. Labour Relations Act 66 of 1995
   11. Occupational Health and Safety Act 85 of 1993
   12. Promotion of Access to Information Act 2 of 2000
   13. Skills Development Levies Act 9 of 1999
   14. Unemployment Insurance Act 63 of 2001
   15. Value Added Tax Act 89 of 1991
   16. Companies Act, No 71. of 2008
6. Information automatically available
   The following categories of records are automatically available for inspection, purchase or photocopying:
   
   1. Newsletters
   2. Pamphlets / Brochures
   3. Posters
   4. Pricelists
   5. Marketing and promotional material
   6. www.elizabetharden.co.za Website
7. Information available in terms of The Act
   The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 to 69 of The Act.
   
   1. Accounting records
      
      1. Annual financial statements and working papers
      2. General ledger
      3. Subsidiary ledgers (receivables, payables, etc.)
      4. Bank statements, cheque books, cheques
      5. Customer and supplier statements and invoices
      6. Deposit slips
      7. Cash books and petty cash books
      8. Fixed asset register
      9. Tax returns and assessments
      10. VAT returns
      11. Lease or instalment sale agreements
      12. Insurance records
      13. Auditor's reports
      14. Inventory records
      15. Systems documentation
      16. Capital expenditure
   2. Insurance
      
      1. Claim records
      2. Details of coverage, limits and insurers
      3. Insurance policies
   3. Personnel Records
      
      1. Employee evaluation and performance records
      2. Employee information records
      3. Employment applications
      4. Employment contracts
      5. Incentive schemes
      6. IRP 5 and IT 3 certificates
      7. Letters of appointment
      8. Medical aid records
      9. Payroll
      10. Pension fund information
      11. Personnel file
      12. Policies and procedures
      13. Recruitment and appointments
      14. Salary and wage registers
      15. Salary slips and wage records
      16. Tax returns of employees
      17. UIF, PAYE and SDL returns
      18. Workmen's Compensation documents
   4. Statutory Company Records
      
      1. Certificate of Incorporation
      2. Certificate to Commence Business
      3. Index of Members
      4. Memorandum and Articles of Association
      5. Register of Allotments
      6. Register of directors and officers
      7. Resolutions
8. Requesting procedures
   A person who wants access to the records must complete the necessary request form, that is available at the offices of ELIZABETH ARDEN (SOUTH AFRICA) (PTY) LTD, or can be accessed on http://www.sahrc.org.za. The completed request form must be sent to the address or fax number provided in this manual, and marked for the attention of the Information Officer.
9. Availability of the Manual
   Copies of this manual are available for inspection, free of charge, at the offices of ELIZABETH ARDEN (SOUTH AFRICA) (PTY) LTD, from the South African Human Rights Commission and at http://www.elizabetharden.co.za.